Meeting Agenda/Minutes - April 7, 2025

2 mins

Welcome Remarks, Land Acknowledgment- Nina Keosongseng

Attendance:  Jaime, Nina, Sonia, Jenn P, Jenn T, Nancy L, Jan Gravelle, Onika

Students- Jack, Zoe  

3 mins

Review and Approval of last meeting minutes (March. 3, 2025) -Chair

Motion to Adopt: Jenn T 

Second By: Jenn P

New Business

Principal Report- Nina Keosongseng & Jamee Baptiste

• Start Up Forms , Sign up for Edsby, SchoolCash Online
• Weekly Gator Social (Community Weekly) access on school website
• Follow us on X @GilmanGators, Instagram @phoebegilmanPS, visit our school website
• School Council webpage on the school site
• New Family Dashboard 
• Multi-Year Strategic Plan
• School Improvement Plan (SIP Goals)
• School Fundraising Plan
• Math & Play Family Math Night- very busy, good feedback, lots of student participation
• Fun with Phonics- popular, but less busy than the Math Fair, perhaps the timing was a factor.

Teacher Report- Jan Gravelle

• Sports and Clubs happening- very busy spring. 
• Junior BB- almost done
• Intermediate badminton starting soon
• Track and field coming up
• Construction club- grade 8 only
• Chess club- many intermediate students qualified for provincials!
• Rubik's cube club coming up too
• Indigenous art- mural in the library- students very involved in design and execution- it is very beautiful!
• Drumming instruction very popular with the students
• Eco club- also underway

Student Council Report

• Talent Night- tech club took pictures, videos

• sales of popcorn, cookies, hot chocolate to raise money for grade 8 grad.

• very popular and well attended
• lots of super talented kids performed, magic tricks, music, singing

Financial/Treasurer Report- Jenn Paquet

Financial statement- balance $4351.98

Some other items that we promised to the school-would leave us with $750.00 

Possible fundraiser ideas to raise money before the end of the year

• Pizza Hut (outsource to restaurant- portion comes back to the school)  - a couple of dates in April and May 
• student vs teacher- BB shooting contest, volleyball game

General Information Updates & Inquiries

• WE CONNECT- June 
  • Food Trucks- Zucca's, Burgers, Pizza- Toppers, Jamaican Food, Ice Cream Truck. Not all confirmed at this time. Trying to provide a variety of quick food options.
  • Aero-inflatables- sports and “Fair” games- asking for 25% deposit in advance. Unsure whether we could move all inside in the event of inclement weather- would require the whole gym
  • Student Volunteers- send email to Denison, Mulock and Sacred Heart- 2 or 4 hours volunteer timeslots.
  •  coordinate with student council to organize the grade 8 volunteers (Mr.Cuello, Ms. Smith, Ms. Hill)
• Book Fair-  $8000.00 raised for this event- Mrs. Fisher will use money back to purchase new books
• Upcoming- Kindergarten information night for adults (April 23), for students (June 4)
• Regional Symposium- coming up in May

Adjournment  Time:  7:28pm

Motion:  Nancy

Second: Sonia